Executive Assistant

Overview

Who We Are: WellSaid Labs 

We’re creating Voice for everyone.

At WellSaid Labs, we enable creatives around the globe by putting high-tech, human-parity technology into their hands, giving them the ability to add voice-over to any project and iterate with ease. Creative teams use WellSaid Lab’s Voice Studio to create compelling employee training, design unique digital experiences, and narrate audiobooks. We believe deeply in AI for Good, and that technology should be empowering, engaging, and fair to all people.

Who You Are: A Dynamic, Business-Minded Executive Assistant  

As our first EA, you will be the primary ambassador for our leadership team. You will be a crucial partner to our CEO in navigating competing priorities and goals through strategic time management and support. You will own, create, and protect the cadence and schedules of our leadership, and serve as our primary liaison to our Board of Directors.

You have sound business judgment and a proven ability to be proactive.  You are a problem-solver by nature; you seek out areas where you can provide real value and impact.  You act as an empathetic and trusted partner to our leadership team, and work with our CEO to create a personalized  (and  maintainable) day-to-day.  You will also take ownership of the upkeep of our office space, including ordering and maintaining supplies and providing key access to new hires.

As our ideal teammate,  you are professional, discreet, flexible,  and have excellent communication skills. Each day will bring a different set of experiences; you are able to adapt quickly, know when to push and when to go with the flow.

How You’ll Contribute:

In support of our CEO, and general leadership and operations (75%-85%), you will:

• Provide cadence and structure to weekly schedules; facilitate internal meetings and coordinate follow-up actions from individual team members based on meeting outcomes. Schedule meetings and work days thoughtfully to ensure productivity and a focus on priorities.
• Own and manage CEO individual calendar  and inbox.
• Serve as a first point of contact for the leadership team. This may include communications via email, phone, or other media.
• Assist individuals with booking travel and accommodations as needed; adjust schedules and calendars to reflect travel information and availability

This role also provides operational and facility  support to our team and small Seattle office (10-15%):

• This is a hybrid role and maintenance of a consistent in-office presence is requested. An average of one day/week with ability to flex based on business need
• Partner with Operations and Marketing for ad hoc projects in support of long-term initiatives
• Model  company culture, build trusted relationships, and cultivate transparent communication
• Help plan and implement team building initiatives (Lunch & Learn Workshops, Wellness Initiatives, Team Events, Annual Team Off-Sites)
• Coordinate company Wiki (via Notion)
• Manage company-wide calendar, including adding or adjusting monthly or weekly meetings
• Support and provide a positive office experience to ensure all needs are met (office supplies, access, general office amenities, liaise and manage communications with Property Manager)

What We’re Looking For: 

To thrive in this role, you ideally have supported leadership team members in an administrative or project coordination role at a fast-paced organization. You are comfortable interacting with all types of communication styles and levels of team members, both internally and externally. You have outstanding communication and organizational skills; strong attention to detail, and thrive on  creative problem-solving.

You also have some combination of the following:

•  2+ years of experience working with leadership team members at a technology startup or fast-paced company
• Experience communicating in a professional and accurate nature
• Comfort with G-Suite (Google docs, Gmail, etc.); experience editing and proofreading documents and presentations
• A can-do “make it happen” attitude: you are comfortable making decisions with little supervision or direction ( instinct and knowledge to select a path forward even if the right answer or mission is unclear)
• Sense of humor and ability to go with the flow
• A solid understanding of operations fundamentals, or previous startup experience
• Experience completing complex projects on time, within budget and with little direction

What We Offer 

WSL is proud to support an inclusive work environment that emphasizes each team member’s personal and professional growth. Our team is fully distributed throughout the U.S., and we support flexible schedules – work where and when you work best. You’ll have teammates just a Slack message or video call away if you ever need help solving an exciting challenge, or even if you just have a funny story to tell.

Other perks and benefits:

• Competitive salary and stock options
• Full medical, dental, and vision insurance
• Matching 401(k) plan
• Generous vacation policy/paid time off
• Parental leave
• Learning & development stipend
• Home office stipend

What to Expect From Us 

We strongly encourage you to apply! If we feel your skills, experience, and values match, we’ll reach out about meeting with the team.

During the interview stage, you can expect:

• An initial “phone” screen with our Director of Operations  (45 minutes); if there’s a match we’ll schedule an interview loop with the team.
• An Interview loop with 3-4 interviews (1 hour each) with the team members you will be potentially working with

All interviews will be remote via Google Meets; we are happy to make accommodations you might need to feel set up for success in our process.

WellSaid Labs is honored to be an equal opportunity workplace. We realize that by bringing together teams rich in diverse thoughts and experiences, our people, company, and customers are free to flourish. We are committed to providing equal employment opportunities regardless of race, color, national origin, religion, creed, genetic information, sex (including pregnancy, sexual orientation or gender identity), age, marital status, disability, military or veteran status; or any other protected classifications or characteristics under applicable local laws.